Clerical Staff- Business Studies –JSS 1- First Term

Subject: Business Studies

Topic: Clerical Staff

Duration: 40 minutes

Period: Single Period

Reference Book: Business Studies for Junior Secondary Schools, Book 1.

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Lagos State scheme of work for Junior Secondary Schools JSS 1 – 3.

Behavioral Objectives: By the end of the lesson, the student will be able to :

i. Define a Clerical Staff

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ii. Identify and list the grades of clerical staff

iii. State the functions of clerical staff

Content:

Who is the clerical Staff?

A clerical Staff is a person who carries out routine activities in the office. The clerical staff is under the supervision of an office manager. He performs activities such as filing of documents, handling of Mail, and keeping records. A clerical Staff is referred to as a clerk.

Grade of clerks

There are basically three grades of clerks :

1. Junior Clerks: They are the least qualified amongst the clerks. A junior clerk is in charge of routine activities such as posting letters, filing documents, etc. He can also assist his superiors in carrying out more important tasks in the civil services. A junior clerk is placed on grade level three (GL. 3)

2. Clerical Assistant: This type of clerk is more qualified and has more responsibilities than the junior clerk. He has passed a few more subjects in his School Certificate Examination than the Junior clerk. In the public service sector, he is on grade level four (GL. 4)

3. Senior Clerk: This is the most superior of the clerks. He has both educational qualifications and job experience to carry out his duties. The Senior clerk relieves the manager in the general administration of the office. He supervises the junior Clerks and gives them duties to carry out. In the public sector, he is on grade level five (GL. 5)

Functions of Clerks

1. Processing document

2. Filing of records

3. Routine calculations

4. Dispatching mails

5. Collection of incoming mail

6. Postal Activities

7. Keeping records

Presentation Steps :

Step 1: The teacher revises the previous lesson with the students

Step 2: He/she introduces the new topic by writing it on the board and asking the students “Who is a clerical Staff?”

Step 3: He/she lists the grades of clerical staff and explains them.

Step 4: The teacher then states the functions of a clerical staff.

Evaluation:

1. Define Clerical staff

__________________________________________________________________________________________________________________________________________

2. A person who handles mails, filing of documents and keeping of records in an office is called a ___________________________.

3. Mention the grades of clerks

i. __________________________________

ii. _________________________________

iii. ________________________________

4. The clerk who supervises other clerks and relieves the manager is called _______________.

5. State five functions of a clerk.

i. _____________________________________________

ii. ____________________________________________

iii. ___________________________________________

iv. ___________________________________________

v. ____________________________________________

Conclusion: At the end of the lesson, the students were able to answer the questions correctly.